Privacy Policy

VISITORS OF EAPRIL.ORG

For each visitor of the EAPRIL.org website, we collect data about your visit. These statistics are useful to us, as we like to know who is visiting our website, how many unique visitors we reach each month, and whether we reach our target audience. This allows us to make strategic decisions in the future on how to update and improve our website so we can engage with our audience even better.
For this service, we make use of Google Analytics.

The following information is automatically collected and stored:

• The type of browser and operating system you are using to access our website
• The date, time and location (country) of your visit
• Whether you are a new or returning visitor
• The different webpages you looked at, how long for, which content you engaged with
• Whether you were referred from another website or social media channel to our website
  

This information is never shared with external parties. Certain data (such as amount of unique visitors, average time per visit, ..) is included in the quarterly EAPRIL dashboard which is shared with the EAPRIL community. However, this information is only ever presented as bulk statistics.

YOUR PERSONAL INFORMATION

If you wish to join EAPRIL as a member, submit a conference proposal, act as a reviewer, or register for an event, you are asked to create a personal account in Pheedloop, our new membership and conference management system. This account is uniquely linked to your email address.

To create an account, certain personal information is required and stored in your profile, inlcuding:

• First name and last name
• Email address
• Password
• Nationality
• Affiliation
• Address
• Phone number
• Job title

Your personal data is stored for various purposes:

• To track your membership history, conference participation, and order history, providing transparency about your EAPRIL activities
• To communicate with you about EAPRIL activities, job opportunities, calls, and announcements (you may unsubscribe anytime via the unsubscribe link in emails)
• To send confirmations, invoices, payment reminders, and related communications linked to your activities and orders
• To display your name, institute, and nationality in conference programs and on your nametag to facilitate accreditation and networking

You can update or change your personal data at any time via your Pheedloop account. To request full deactivation of your account, please contact the EAPRIL Office at info@eapril.org. Certain information, such as membership and order history, is retained for legal and accounting reasons for a period of seven years and deleted regularly once outdated.

EAPRIL does not share personal data with third parties for commercial purposes. We do not sell or rent member information outside the organization and take all reasonable measures to protect your data against loss, misuse, unauthorized access, or alteration.

YOUR SCIENTIFIC CONTENT

When you submit a scientific proposal for a conference, you retain ownership of any intellectual property rights that you hold in that content. Scientific content is never updated, altered or changed and always remains linked to your personal profile. Anyone acting as a reviewer for any of the EAPRIL conferences or activities is obliged to protect the confidentiality of any information supplied by the author. No confidential or scientific content may be copied or disseminated.

YOUR PAYMENTS

Payments for memberships, conference registrations, and other services are processed online via MasterCard, VISA, and American Express through our payment provider Stripe. Stripe complies with all relevant security standards, including PCI DSS, ensuring the safety of your payment information.