Submission formats

Submissions for the EAPRIL2020 are open now! To submit your proposal click here.

Due to the current COVID-19 crisis, we have decided to extend the submission deadline until September 8, 2020 midnight CEST!

The general submission guidelines can be found here. IMPORTANT! Please make sure to also consult the submission guidelines per format. These guidelines specify which information your proposal should contain. Not following these guidelines will reduce the chance of your proposal being accepted. 

The following submission formats (with more detailed guidelines) will be welcomed: 




Present and Discuss Sessions allow presenters to present their research and findings in an in-depth manner. These presentations are individually submitted and have already data and results to present. Two or three presentations are scheduled together on similarities in topic, methodology and/or objectives. Each presenter is given 15 minutes presentation time followed by 10 minutes for questions and discussion. At the end of all presentations, a 10-minute collective discussion is organised by the chair.

Present & Discuss sessions consist of 3 linked presentations that are scheduled together in a 90-minute session.

For the Present & Discuss guidelines click here.




Symposia provide an opportunity to present research on one topic, often from multiple perspectives, compiling a coherent set of papers for discussion. Symposia sessions are directed by a chair, involving three presenters and one discussant. Each presenter will get 15 minutes to present his/her research. After all presentations, the discussant has 15 minutes to present his/her reflections on the preceding presentations and to introduce one or two general statements to the delegates. After these contributions, a general 30 minutes discussion is organised to discuss the theme of the symposium and the related statements in-depth.

Symposia are scheduled for 90 minutes.

For the symposium guidelines click here.

Poster Session



A poster communicates the main ideas, objectives, results and conclusions of an ongoing research project. Each presenter will be given 3 minutes to present his/her poster. Afterwards, the delegates have 60 minutes to walk around, ask questions or start an in-depth discussion with the presenters. Finally, a general discussion (10-15 minutes) will take place in which the main ideas, conclusions and directions for future research and practice are discussed.

Poster sessions are scheduled for 90 minutes.

For the poster guidelines click here.




Workshops are a highly interactive, collaborative session format that demonstrates the practical outcomes of a research project. They induce learning-by-doing, hands-on experience, and an engagement in in-depth active learning. A formal presentation by the workshop leader as such should remain brief. Creative and/or innovative approaches are encouraged, such as brainstorming, associating, panel discussion, role play, debating, voting on statements, think tank, flipping-the-classroom, systemic approaches, simulations, mystery guest and so on.

Workshops are scheduled for 90 minutes.

For the workshop guidelines click here.

Case Study



In this format practitioners are invited to present a case from practice. A research component can be added to this session but this is not a required condition. Instead, the floor is given to practitioners who wish to share their experiences when designing, implementing or evaluating a practice in class / school / college / university / workplace. In this format there is more time for reflection and in-depth discussion about the case via a hand-on approach. Within one session two thematically linked case studies will be presented. Each practitioner is offered 20 minutes to present his/her case followed by 25 minutes that are dedicated to an in-depth discussion with the audience.

A case study session consists of two linked case studies and is scheduled for 90 minutes.

For the case study guidelines click here.

Round Table



A roundtable session focuses on unfinished or starting projects. In other words, the projects don't have to have actual results. This type of session will not be set-up as a formal presentation but rather as a talk between colleagues. No formal presentation by means of a slideshow presentation is expected. Instead, a 1 A4-handout is advised for the participants of your session that summarises the main ideas and questions central in the discussion. Each presenter will get 15 minutes to outline the main ideas and objectives of the project, as well as to propose 1 or 2 questions that he/she wishes to focus on. This is followed by a 30-minutes discussion per research project.

Two submissions are scheduled together in a timeslot of 90 minutes.

For the roundtable guidelines click here.

logo meet-up


As of last year we introduced a new submission format: the meet-up. This type of session aims to provide an opportunity for delegates to explore and discuss collaboration in starting practice-based projects or research. This session requires no formal presentation but is intended to meet up with colleagues in a more informal context to explore and discuss potential partnerships or collaborations. 

All meet-ups are organised together during one parallel timeslot of 90 minutes. 

For the meet-up guidelines click here



The EAPRIL Best Research and Practice Project (BR&PP) Award recognises projects by practitioner researchers in the field of education, learning and instruction, and training and development, which exceptionally contribute to educational practice. At the EAPRIL Conference the nominated projects get the chance to present their project during an exclusive plenary Award Session. The winner will be announced on the last day of the conference. 

For more information on the submission guidelines, criteria and procedure click here.



The review process is the most important aspect of organising the EAPRIL conference, as the outcome of this process will determine the quality of the participants' experience.  As a result, EAPRIL strives to ensure that the process is rigorous and transparent.

Due to the extension of the submission deadline until September 8th, 2020 midnight CEST the review procedure will run in different phases over different periods of time. Those who have already submitted their proposal(s) in April, will receive their review results in the course of May. We will keep you updated on when the next phase will take place as this depends on the flow of submissions. 

The review process always consists of two rounds. In the first round all proposals will be reviewed by two reviewers. In the second round all proposals who received a discrepant result in the first round will be reviewed by a third reviewer. Results will be announced once these two round have been concluded.

You can find all review questions per format here.

Please also consider signing up as a reviewer by logging into your account via this link, going to the tab "My Reviews" and clicking on the button "I want to become a reviewer for this conference" next to the EAPRIL2020 Conference. 

Call for submissions: thematic track

The first round of thematic tracks at the EAPRIL2019 conference in Tartu was a success on which we want to build further. Therefore, we want to give it a second shot at the EAPRIL2020 conference in Kufstein!

This year the focus will be on addressing complex authentic problems in higher education  and on learning in new universities in times of academic drift.  

But what are the benefits of participating in these thematic tracks?

The themes outlined above serve as a boundary object for contributors interested in learning from other contributors, presently unknown to them, working on a related topic. The accepted submissions share a common ground. To get to know each other and to get a deeper understanding of the common features among the accepted contributors, the EAPRIL thematic track organiser presents a series of activities before, during and after the conference: 

  1. The pre-conference activity exists of a video conference in which the extended abstracts of the accepted submissions are discussed and the format of the session at the conference is decided on.
  2. We aim to offer at least one or two sessions during the conference, during which the contributors can meet and work together on the central theme. These sessions are open to all conference participants.
  3. After the conference there is the possibility for the contributors to collaborate on writing a reflection piece on the collective lessons learned. This is of course on top of their individual right to contribute individually to the EAPRIL conference proceedings.

This way we aim to facilitate learning networks and deeper collective learning on a specific topic. As learning, conceptually is a complex and multifaceted process, each year we want to put forward new themes for which we welcome abstracts

Are you interested in the thematic track format? Check the 2020 calls for abstracts here: 




To submit your contribution for one of these calls, please send an email indicating your interest to by June 30, 2020 midnight CEST after which you will receive further practical details on how to proceed with your submission.